You are able to see all your server mail folders and mails stored in them only as long as you remain connected. They do not get downloaded to your local computer. The mails physically remain on the server itself. outlook) in a way becomes merely an interface and shows all your server mail folders locally, just like you would see them in webmail. When you connect outlook via IMAP, your email client (viz. However, when you want to keep all your received and sent mails on the server (especially when you access your email account from multiple computers), you need to use the IMAP protocol to connect. You are also able to send out emails from your local machine, with the sent mails remaining stored locally enabling you to view them offline. When you connect via POP, you are able to download a copy of all mails from your server Inbox and read them offline. People are normally accustomed to connecting from local email client (such as outlook) via POP protocol. It may be noted that we are talking about using IMAP here and not POP. If you have another version of outlook, you can still apply the same concept with minor variations and will be able to connect. I am using Microsoft Office Outlook 2007 to explain the process. In this article I will explain how to connect to your email account via IMAP, using outlook.
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